Ellen Hankes

The Other Side of Organized

One of the hallmark characteristics of chronic disorganization is the multiple, and yet unsuccessful, self-attempts to get organized. WIth my specialty of helping the chronically disorganized individual improve their quality of life through organization, I often find these clients have an extensive (and enviable) library of how-to-organize books. If you are chronically disorganized, or work or live with someone who is organizationally challenged, you will want to read The Other Side of Organized: Finding Balance Between Chaos and Perfection (Oh, so Publishing, 2009) by Linda  Samuels, CPO-CD©. It is a slim book of wisdomm presented in brief topics which lead the reader into a self-introspection of one's relationship to things.

While the animal-lover will enjoy the connection to the cartoons featuring the author's beloved black lab, Norton, the strength of Ms. Samuels' book is the underlying multiple reminders of the rewards of organization. When you read about perfect spring days, connecting with your loved ones, rejuvenation and self-care, you will better understand what Ms. Samuels refers to as the other side of being organized.

With acknowledgment that change comes only when people are ready to change, Samuels devotes an entire chapter to helping the reader understand the change process. The chapter on change will be valuable not only for the chronically disorganized but also for those who love them, work with them and live with them. Samuels sums up change in the following way:

When people are ready they change. Their initiative and desire must come from within. When the pain to stay the same becomes greater than the fear of the unknown, change occurs.

Included is the caveat that change is a forward as well as a backward process. You will read about the five phases of change which include Initial Rumblings, Identifying Possibilities, Reaching Out, Beyond Talking and Life Jolts. While these phases are described in the book, they can also be found in the free Readiness of Change Fact Sheet authored by Ms. Samuels and available from the National Study Group on Chronic Disorganization.

This book is a real gem for anyone who wants to live a fuller life. Linda Samuels and her pal Norton take us through the seasons of life that we all experience. While Ms. Samuels shares her personal stories in the Other Side of Organized, this book will help you shape your stories of life.

Grammar is a Key to Success

While grammar may not be your favorite subject, it could be your secret key to success. Of course, use of proper grammar while speaking and writing helps you become a more effective communicator.

Look at your TO DO list. Does each entry start with a verb? A verb is a part of speech that indicates action will take place. By the very act of starting an item on your TO DO list with a verb such as Pay, Write or Create, you are specific about your action plan. Add more information such as when you will do the task to help you plan.

Verbs are helpful when delegating tasks as well. It creates specificity and helps others to better understand what needs to be done. Tasks can be broken down into smaller parts using verbs as the initial words of the subtask. This is a recommendation we often give to individuals who are chronically disorganized as well as to students. However, it can work for anyone.

Use verbs on your TO DO list this week. Comment to this post on the results. I would like to hear from you!

Help Conquer CyberOverload

A new book by Your Mind on Media founder and self-described “recovering cyber-addict” Joanne Cantor, PhD, provides insightful and valuable strategies for living and working in today’s media rich world. Conquer CyberOverload: Get More Done, Boost Your Creativity, and Reduce Stress goes a step further than many books by describing in lay language how the brain, and thus our behavior, is affected by the constant barrage of media in our everyday lives. According to Census Bureau statistics, Americans consume 8.5 hours of media (television, internet, radio and more) each day outside of work.

Given the incredible drain on time that media causes, it is no wonder that multi-tasking is needed. Cantor devotes one whole chapter to convincingly explaining why multi-tasking is counter-productive. If we were handwriting a letter or document, we would never think of writing one word with a pencil, and the next word with a pen, continuing to alternate tools until the letter was finished. This is similar to what we ask the brain to do when we attempt to multi-task. The brain has to switch back and forth between the two tasks. Multi-tasking is inefficient, time-consuming and error-prone.

 
This easy-to-read book is full of convincing ways to deal with cyberoverload with sound life-balance principles. While each strategy is explained in easy-to-understand language, each chapter ends with a bulleted list of Practical Steps. With additional features such as quotes and statistics, glossary, index and resource list, the book appeals to various learning styles.

 
As a professional organizer specializing in chronic disorganization, I observe people in their work and home environments who are affected by the time constraints and stress of cyberoverload. In addition, some individuals have physical space issues related to electronic gadgetry. Outdated and unused computer hardware, obsolete software boxes and other unused media-related equipment and supplies takes up valuable space. We have become adept at learning to use the media of the moment, but the obsolete or seldom used media may be relegated to a growing clutter and disposal problem.

Are you affected by cyberoverload? I would like to hear from you.

Chronic Disorganization and Burying Bulbs

  I learned to appreciate that the concept of beauty as well as utility varies from person to person. A person with chronic disorganization or an individual with hoarding tendencies frequently has a unique appreciation of attributes of objects that others may find of of no value. While some of us are more limited in our imagination for uses of a snippet of foil, to the chronically disorganized person the same piece of foil can serve multiple yet-to-be identified purposes in the future.

As my computer has its daily syncing conversation with my Blackberry, I use the time to absorb some inspiration for the day ahead. Currently I am reading For This I Am Grateful: 400 Inspiring Thoughts Form All of Us. One of my favorite expressions of gratitude is the following from Arlene Hess:

(For this I am grateful:) All of those gardeners who bury ugly bulbs in the fall, full of faith that their reward in the spring will be magnificent tulips, daffodils, and hyacinths.

I frequently observe artistically gifted clients who experience chronic disorganization create areas of beauty amongst other chaos. I am grateful for their gifts of expressing beauty in their chosen ways. Together we will work on removing the limitations on their creative potential. As we organize space and time, we work together to identify practices that will be sustainable for the individual and their work or home environment.

Holiday Discussions Turn to Loved One Who Hoards

The holiday meal is enjoyed by several generations from tots to teenagers to seniors. Relatives have a chance to visit and catch up on family news. For some families it is a gathering to share ideas on how to help family members who are hoarders.

It is estimated in the United States that there are as many as three million hoarders. These individuals may look, talk, work and appear like any other person. They also may be individuals who have isolated themselves socially and are at great risk from a health and safety standpoint. Extreme clutter in the living space is likely to be a great concern of family and friends even if the loved one who hoards shows little or no concern.

Families who gather at the holidays may take the opportunity to develop a plan to address the adverse hoarding condition in which their loved one lives. The very first step should be reading Digging Out: Helping Your Loved One Manage Clutter, Hoarding & Compulsive Acquiring. This book will give you insight into the changes family members may need to make as well as provide a greater understanding of what your loved one is experiencing. This is more than a how-to book and contains numerous tips and checklists to find solutions through a harm-reduction approach.

How has your family or friendship circle worked together to help a loved one? We would like to hear from you!

Milestones in Serving the Chronically Disorganized

  
 Milestones are an important way of measuring our progress on the goals we have set for ourselves. As I completed the nearly two year process for being named a Certified Professional Organizer in Chronic Disorganization (CPO-CD©), the journey seemed full and rich. As I reviewed everything I had learned and done in those months, it seemed as though I were putting hinges on once separate learnings. With the hinges, now the myriad of learnings came together in a very useful way.

My CPO-CD© counterparts are noted on the National Study Group on Chronic Disorganization list. Our specialized training in organizing for the chronically disorganized included skill-building in areas including emotional techniques and boundary setting.

My goal is to better serve my clients. She or he may be an individual in a residential setting, a business person in a corporate environment, a child needing some help with organizing, or a participant in one of my workshops or seminars. We can help you become more productive and organized!

What milestone have you set for yourself? I would like to hear from you!

 

Chronic Procrastinators Find Many Stop Signs

Procrastination is a challenge for many. Psychology Today says one in five people identify themselves as Chronic Procrastinators. Procrastination can be compared to a huge red stop sign that pops up every time there is a decision to be made or a task that needs to be accomplished.

While there are many reasons for procrastinating, or putting things off until later, here are a few reasons that might resonate with you.

• Lack of information. Janine delays getting a flu shot this year because she hasn't had time to research the most cost-effective place to get the immunization. Should she go to the drug store, her doctor's office or a new store that offers the flu shot? The months fly by. Janine never did get the flu shot. In this information-based world, we never will have all the information we need for every decision we need to make. There is simply not time!
• Inaccurate perception of time required for tasks.It's a fact that we tend to overestimate the time it takes to do the things we enjoy doing and underestimate the time to do the things we enjoy. Doug delays taking out the garbage because it will "take too long" but can spend "just a few more minutes on Facebook."
• Overwhelm. People who are chronically disorganized may find that it is difficult to find somewhere to start with big projects so they delay starting and finishing the task at hand.

If you want to make overcoming procrastination a priority, I recommend It's About Time: The 6 Styles of Procrastination and How to Overcome Them by Dr. Linda Sapadin. Learning more about how and why you procrastinate will help you become more productive and organized. 

Repetition for Success

Repetition is a strategy that successful people use to master many challenging tasks. An artist or composer may use variations of a single theme to please the viewer of the artwork or listener of the music.

Repetition can be boring or interesting depending on the frequency of the repeated theme or statement. Visually, repetition can bring a rhythm that is pleasing to the eye and easy for the mind to process. Frequently shoppers are pulled into the artful retail display of many similar objects and make an impulse purchase. The variations of color within a single theme such as notebooks may cause displeasure with "just one" item and propel the buyer to select one in every color!

As professional organizers, we help people separate the artful repetition from the non-productive repetition in work areas and living spaces. On a personal note, I do not need three calculators, but my five-vase holder is splendid for summer blooms.

What repetition works for you and what repetition gets in the way of a better life for you? I would like to hear your thoughts!

Why Do People Consult Professional Organizers?

Too much clutter is the top reason professional organizers are hired, according to the 2009 NAPO Member Survey. Results of the national survey were just released by The Organizing Authority®--the National Association of Professional Organizers (NAPO). The top three reasons people ask for help from an organizer are:

1. Clutter (75%)
2. General disorganization (71%)
3. Help in making decisions about keeping or discarding (53%)

Companies and non-home offices most often consult an organizer  to implement systems to improve general employee productivity.

Reasons businesses most frequently hire organizers are:

1. Improve productivity (66%)
2. Maximize office space (58%)
3. Improve employee organizational skills (55%)

A professional organizer is often called in as a last approach rather than a part of a strategy for better living and higher productivity. Relationships may already be damaged, health and safety can be compromised, and a high degree of frustration could exist by the time an organizer is consulted. First-time clients are often surprised at the non-judgmental approach used by the professional organizer who adheres to a code of confidentiality and ethical, trained approaches. New clients are also amazed at the differences in their lives as they celebrate what they have learned working with a professional organizer.

Hanging on to Yesterday?

Moving forward can be exhilarating for many, but it can also be a scary time. Some people thrive on dealing with new and uncharted territory and for others it can be a painful time.

Sometimes people keep many mementos of relatives long gone, souvenirs of memorable times, and reminders of happier days. Just having these things helps individuals hang on when change surrounds them.

Each person determines what works best for them in terms of space and maintenance of the reminders of times long past. However, for some the past gets the way of the present and future. Space is devoted to things that have lost their significance. Items are kept out of guilt or misguided responsibility. Somewhere in the turning of the calendar pages yesterday becomes today.

Kara L. Swanson tells the story of change so well in Baseball, Hot Dogs, Apple Pie and Chevrolet. Kara's life changed dramatically during her journey with a traumatic brain injury. Here is what Kara L. Swanson says about change

"If tomorrow is simply another  yesterday, they wouldn’t call it tomorrow.  If tomorrow were only yesterday, we’d be going backwards.  But we’re not. 

We’re going forwards."

Are you hanging onto yesterday in a way that keeps your todays and tomorrows from being what they could be?